FOR THE FLEET MANAGER
Fleet Form
Scheduled vehicle inspections that surface flags fast.
The Fleet Manager stops finding out about vehicle issues after the fact. Inspection forms go out on schedule, every submission lands on the dashboard, and anything flagged is visible the same day it is reported.
- Time back
- 5 min
- per form submission
- Cost
- 15¢
- 30 Rivets per form submission
How it works.
5 steps, and your team only touches the ones that need a person.
- 1.
Vehicle types are set up
The Fleet Manager creates the vehicle types or imports them. Each type carries its own inspection configuration, so the forms reflect what actually needs checking on that vehicle.
- 2.
Forms are built
The Fleet Manager builds each inspection form from a library of pre-built questions or writes custom ones, tailored by vehicle type, cadence, or any mix they choose.
- 3.
Inspections go out on schedule
Each inspection is assigned to one or more recipients and scheduled daily, weekly, monthly, or annually. Recipients get their form by SMS or email on schedule and complete it from any device.
- 4.
Submissions land on the dashboard
Every completed form writes back to the vehicle record and appears on the Fleet Manager's live dashboard. Flagged issues float to the top so nothing gets buried.
- 5.
Flagged issues are visible the same day
When a submission includes a flagged item, it appears on the dashboard right away, with the vehicle, the detail, and the submitter already there. No follow-up call needed to find out what was reported.
Try it.
A small working model of Fleet Form. Nothing here touches a real customer.
Bring in the drivers' vehicle inspections one at a time and see what gets flagged and who hasn't sent one.
A day for the Fleet Manager.
- 8:00 AM
The Fleet Manager follows up with three technicians who were supposed to submit weekly inspection forms yesterday. Two haven't responded.
- 10:00 AM
A vehicle comes back with a mechanical issue the technician noticed three days ago. It wasn't reported because there was no clear place to log it.
- 1:00 PM
Monthly inspection forms go out by group text. Some respond with photos, some with voice notes, some don't respond at all. The results are inconsistent and hard to act on.
- 4:00 PM
The Fleet Manager pieces together the week's inspection results from texts, photos, and verbal updates. Two vehicles need attention, but the details are incomplete.
- 8:00 AM
Weekly inspection forms went out automatically this morning to every assigned recipient. The Fleet Manager opens the dashboard to see who has submitted.
- 10:00 AM
A technician flags a tire issue on their form. It surfaces at the top of the Fleet Manager's dashboard immediately, with the vehicle, the detail, and the submitter already logged.
- 1:00 PM
Monthly deep-inspection forms send automatically to the configured recipients. Each form is structured, consistent, and tied to the right vehicle type.
- 4:00 PM
The dashboard shows every submission from the day, flagged items at the top, every vehicle record updated. Nothing to chase, nothing missing.
What it won't do.
So nobody's surprised later.
- Does not schedule or manage the vehicle maintenance or repairs that flagged issues call for.
- Does not track parts, costs, or maintenance history beyond what is captured on the inspection forms.
- Does not integrate with external fleet-management or telematics systems.
- Does not send reminder notifications for overdue or incomplete submissions.
- About 220,000 calls a month analyzed across 31 shops
- 139 shops use Graphite Lab tools
- 108 ServiceTitan data types synced, including for multi-location operators
- 66 to 93 mobile PageSpeed, from a contractor's old site to the preview we built in under 10 days
Let’s talk about your shop.
No slide deck. Tell us how your team runs today and we'll show you what we'd build first. If it's a fit, we send you a quote.
