FOR THE INVENTORY COORDINATOR
Stock Pilot
Auto-reorder that keeps the trucks stocked.
Trucks stay stocked and urgent jobs do not stall waiting on parts. The Inventory Coordinator stops chasing replenishment by hand and works a loop that runs itself, where the routine reorders place themselves and only the bigger orders need a look.
- Time back
- 9 min
- per job
- Cost
- 27¢
- 54 Rivets per job
How it works.
5 steps, and your team only touches the ones that need a person.
- 1.
Stock levels are watched
Stock Pilot tracks stock across the truck and warehouse locations the coordinator set up, checking each one against its min and max reorder points.
- 2.
Reorders place themselves
When a location hits its reorder point, Stock Pilot generates the order automatically and routes it to the preferred vendor with lead times and buffers applied.
- 3.
Big orders wait for a look
Orders over the approval threshold the coordinator set are held in a queue for them to review before they go out.
- 4.
Receiving is logged
When parts arrive, the coordinator logs the intake against the open order, and Stock Pilot updates the inventory counts.
- 5.
Counts stay accurate
With reorders and receiving both running through the platform, the inventory levels reflect what is actually on the trucks.
Try it.
A small working model of Stock Pilot. Nothing here touches a real customer.
Finish a job to use up a truck's parts and see which reorders place themselves and which wait for approval.
A day for the Inventory Coordinator.
- 8:00 AM
The Inventory Coordinator checks truck stock levels by hand. Three trucks are below minimum on two common parts. They place the orders themselves.
- 11:00 AM
A part arrives. No one updates the inventory record until the coordinator checks again on Thursday.
- 2:00 PM
A tech calls from a job site, missing a part that was supposedly in stock. The record was never updated after last week's delivery.
- 4:30 PM
The coordinator spends ninety minutes reconciling what was ordered, what arrived, and what is actually on the trucks.
- 8:00 AM
The coordinator opens Stock Pilot. Three trucks dropped below their reorder point over the weekend, and the replenishment orders are already placed. They review the approval queue for the one order over threshold.
- 11:00 AM
A part arrives. The coordinator logs the intake against the open order, and the inventory counts update.
- 2:00 PM
The tech's truck shows stocked on the dashboard. The part is there. No call needed.
- 4:30 PM
Inventory reconciliation takes ten minutes. The record matches reality.
What it won't do.
So nobody's surprised later.
- Does not manage vendor relationships or negotiate pricing.
- Does not handle returns, warranty claims, or defective-parts workflows.
- Does not replace the FSM or ERP as the system of record for inventory.
- Does not forecast future demand or optimize reorder points over time automatically.
- About 220,000 calls a month analyzed across 31 shops
- 139 shops use Graphite Lab tools
- 108 ServiceTitan data types synced, including for multi-location operators
- 66 to 93 mobile PageSpeed, from a contractor's old site to the preview we built in under 10 days
Let’s talk about your shop.
No slide deck. Tell us how your team runs today and we'll show you what we'd build first. If it's a fit, we send you a quote.
